In today’s business environment, efficient and compliant processes are paramount, especially when it comes to corporate hotel bookings. As a decision-maker, you are challenged to find solutions that not only meet compliance requirements, but also save time and reduce costs.
Compliance ensures that organizations stay on top of the ever-evolving regulatory landscape. Laws and regulations are constantly adapting to meet new challenges and protect the interests of various stakeholders. By using up-to-date information and adapting to these changes, organizations can effectively manage risk and demonstrate their commitment to responsible business practices.
In this context, ehotel® plays a key role by helping organizations manage travel expense reporting in accordance with the latest regulatory requirements and minimize potential compliance risks.
Discover how ehotel® can help you meet compliance guidelines, save time and reduce costs by making your corporate travel hotel bookings efficient and compliant.
Booking Processes Aligned with Your Guidelines
ehotel® helps businesses manage hotel bookings efficiently and in accordance with their specific guidelines. Our platform is tailored to meet business needs, ensuring a seamless and efficient booking process. With ehotel®, you can streamline booking procedures, control costs, and ensure that all bookings comply with internal policies and guidelines. This not only ensures compliance but also enhances employee satisfaction and streamlines the check-in process for business travelers.
Our system’s configurability enables easy definition and automation of budget guidelines, advance booking periods, cancellation policies, hotel selection criteria, sustainability considerations, payment methods, approval processes, and other business travel policies, providing significant relief for travel managers. This feature enables the consistent handling of hotel reservations without requiring additional time for review and approval. As an individual in a position of authority, this could potentially save you valuable time and resources.
Enhanced Compliance and Minimized Financial Risks: ehotel® as Your Key Partner for Hotel Bookings and Beyond
The finance department of a company has the immense task of ensuring financial integrity and stability. However, travel expenses are often overlooked, which can pose potential financial risks. Discrepancies may lead auditors or tax advisors to question whether certain trips were genuinely for business purposes or if private travel expenses were improperly claimed. Specialized service providers like ehotel® can help minimize such risks.
ehotel® not only facilitates business travel through efficient hotel bookings but also plays a crucial role in ensuring compliance in travel expense reporting. Our specialized meta-search technology allows business travelers to efficiently book their preferred hotel while ensuring compliance. Thanks to this technology and our collaboration with hotels, companies can be confident that their employees’ bookings adhere to corporate policies. This not only optimizes processes within the finance department but also minimizes potential financial risks arising from uncertainties in travel expense reporting.
In summary, ehotel® provides business travelers with a broad range of hotel options and availability, while also assisting companies in enhancing their financial compliance and mitigating potential financial risks.
Maximizing Integration for Smooth Operations and Optimal Security
The integration of business travel platforms into corporate systems should offer more than just a booking process. It’s about optimizing the entire journey, from search to settlement, while ensuring the highest security standards.
ehotel® recognizes the importance of the entire travel cycle. Through automated workflows and intelligent interfaces, our platform minimizes manual interventions, thereby reducing the potential for errors. This simplification extends to subsequent processes such as expense reporting and travel data analysis, in addition to booking.
Data integrity is a critical focus, and ehotel® ensures the protection of confidential information, especially payment details, through the adoption of state-of-the-art encryption technologies. To provide the highest standard of protection, ehotel® adheres to strict security policies, including PCI compliance.
Furthermore, ehotel® improves user convenience with features such as Single Sign-On (SSO), reducing overall effort and enhancing the user experience.
With ehotel®, businesses gain not only a hotel booking platform but also a comprehensive system that meets the needs of modern business travel.
Control and Transparency for Your Contract Rates
ehotel® offers an integrated Rate Management System that enables efficient management of negotiated contract rates and special conditions. This ensures cost control over hotel programs and guarantees that all bookings are made under the agreed terms. The feature minimizes potential errors or misunderstandings associated with manual processes, saving time and effort.
In many organizations, systematic review of rate loading presents a challenge. The process of controlling and monitoring rate availability and accuracy often lacks appropriate tools, leaving it as a complex and opaque process.
The impact of unavailable or incorrectly loaded contract rates on the performance of a hotel program can be significant. According to a global survey by the Global Business Travel Association (GBTA), one in every six loaded rates contains errors. The rates that were excessively high averaged 14 percent above the negotiated price, resulting in misdirections and increased costs.
The ehotel® Rate Manager is a tool that continuously manages rate loading, controlling, booking data flow, and reporting, with comprehensive functions. These include managing GDS and non-GDS rates, capturing and controlling rates, and auditing for accuracy and availability. Individual and automated audits ensure transparency and provide a reliable basis for negotiating new contracts.
The Rate Manager optimizes your corporate hotel program, enabling control over contract rates. Corrections and rate exclusions increase bookability, adoption rate, and compliance. Reliable documentation supports future contract negotiations. The ehotel® Rate Manager provides the transparency and control necessary for successfully managing your contract rates.
Carbon Neutrality and Electromobility
Beyond process-oriented solutions for hotel bookings, ehotel® places a high value on sustainability. Our innovative meta-search technology enables you to find green-certified hotels for business travel. You can specifically search for hotels that carry prestigious sustainability certifications, thus contributing to a better environment.
In collaboration with ClimatePartner, we calculate the carbon emissions for each hotel stay based on scientific methods and display them transparently. You also have the option to offset these emissions by supporting climate protection projects, helping to reduce your company’s carbon footprint and advance your sustainability goals.
Additionally, ehotel® supports electromobility on business trips. Thanks to meta-search technology, you can find hotels with electric vehicle (EV) charging stations. This allows you to offer your employees and business travelers an environmentally friendly option while promoting the expansion of charging infrastructure.
Comprehensive Solution for Efficient and Compliant Business Travel
ehotel® offers a solution for efficient and compliant management of hotel bookings for business travel. The platform can be configured to meet specific needs, and includes integrated rate management and real-time analysis tools such as ehotel® analytics. It seamlessly integrates with existing systems, allowing for optimized booking processes and adherence to guidelines. We also prioritize sustainability and electric mobility initiatives by offering green-certified hotels and carbon offset options.
We provide suitable solutions for process-oriented hotel bookings and compliance with travel policies, regardless of the size of your company. Our platform is user-friendly and our approach is customer-centric, ensuring that you can fully benefit from ehotel’s efficient, compliant, and sustainable solutions.
Discover how you can benefit from our process-oriented solutions by requesting a personalized demo:
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